encrypt - SCDM 2019 Annual Conference

CONNECT ME!

2 MIN PODCAST DISPLAYED ON THE SCDM AC WEBSITE AND SCDM SOCIAL MEDIA CHANNELS
3 opportunities
Value: $5,000

The greatest thing about podcasting is that it makes it so easy to get in touch with your desired audience. Grow your brand by posting your 2 minutes podcast building momentum for your AC attendance on SCDM’s platforms and reach more than 10,000 potential clients

PROMOTE ME!

WEB BANNER
3 opportunities
Value: $5,000

Advertise your company’s presence at the conference on the home page of our event website.

Cancellation Policy

In the event of cancellation, written notification must be sent by email to [email protected]

The following cancellation fees will apply:

Cancellations received up to June 7: Full refund minus a $100 administration fee
Cancellations received as of June 8 or no-shows: No refund

RECHARGE ME!

LOCKABLE CHARGING STATIONS
Exclusive
Value: $7,550

A breakthrough strategy that connects with AC participants. Provide an invaluable customer service with
this exclusive branding opportunity. The charging station sponsorship provides participants an easy way
to charge their handheld devices, tablets and laptops at no cost. These kiosks are customizable
depending on the branding initiatives. Highly visible with locations in key areas of the AC venue (to be
agreed upon by sponsor and SCDM)

GUEST ROOM AMENITY & ROOM DROP

3 opportunities (one each night)
Value: $2,250

Reach out to the conference participants on peak nights with personal favors highlighting your company. Limited to 400 rooms and one item per room. Items to be provided by the sponsor ((subject to
approval by SCDM)

NOTEPADS & PENS

Exclusive
Value: $4,650

Take advantage of placing your company logo on notepads and pens distributed to all full conference participants. The production cost of the notepads & pens including 1 x full colour logo imprint is included in the package value.

CONFERENCE LANYARDS

Exclusive
Value: $6,650

Benefit from prime visibility by placing your company logo on the conference lanyards provided to every participant registered to the conference. The lanyards will be customized with the sponsor’s logo as well as the SCDM 2019 Annual Conference logo. The production cost of the lanyards including 1 x one color logo imprint is included in the package value.

ENERGIZE ME!

NETWORKING LOUNGE AREA
2 opportunities
Value: $7,000

The lounge allows attendees to network in a relaxed setting and to deepen their business conversations. This offers the perfect opportunity for your company to promote your latest solutions and innovations.
The lounges are highly flexible options. Contact us to brainstorm on options to ensure you will get the most out of your lounge (additional charges may apply for added visibility)

PRODUCT SHOWCASE

Multiple opportunities
Value: $1,950

Interested in showcasing your product? Sign up for your 45-minute session in our 20×20 demo booths located in the near proximity of the exhibit hall and invite your prospects! Complete with audio and seating.

SILVER SPONSOR

MULTIPLE OPPORTUNITIES
Value: $9,500
Including all items:

Status as Silver Sponsor
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 12, 2019
- August 9, 2019
- September 13, 2019
- Post-Conference

BRANDING & ADVERTISING

1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
- Publication date August 29, 2019
Thank You Sponsors banner in Data Connections – November 2019 issue
1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
Corporate logo on main conference signage
Verbal recognition in the opening plenary session
Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION

1 x Exhibit Booth (10’x10’)
1 x lead retrieval license
2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
1 x Full Conference Pass – Registrations due by July 26, 2019
Opportunity to register additional staff at the special SCDM Member Fee
Sponsor & Exhibitor Ribbon

GOLD SPONSOR

5 OPPORTUNITIES
Value: $12,500
Including all items:

Status as Gold Sponsor
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 12, 2019
- August 9, 2019
- September 13, 2019
- Post-Conference

BRANDING & ADVERTISING

1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
- Publication date August 29, 2019
Thank You Sponsors banner in Data Connections – November 2019 issue
1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
Corporate logo on main conference signage
Verbal Recognition in the opening plenary session
Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION

1 x Exhibit Booth (10’x10’)
1 x lead retrieval license
2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
1 x Full Conference Pass – Registrations due by July 26, 2019
Opportunity to register additional staff at the special SCDM Member Fee
Sponsor & Exhibitor Ribbon

A LA CARTE GOLD MENU
CHOICE OF ONE PER SPONSOR

Customized Hotel Key Cards (one-color logo imprint)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Item to be produced by SCDM upon receipt of artwork from sponsor
Audio Response System
Co-Sponsor of Continental Breakfasts (Monday, Tuesday & Wednesday)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during all breakfasts
- Sponsor recognition on signage on catering stations
Coffee Breaks – Day 1 (total of 2 breaks – AM & PM)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during the coffee breaks
- Sponsor recognition on signage on catering stations
Coffee Breaks – Day 2 (total of 2 breaks – AM & PM)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during the coffee breaks

PLATINUM SPONSOR

3 OPPORTUNITIES
Value: $17,000
Including all items:

Status as Platinum Sponsor
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 12, 2019
- August 9, 2019
- September 13, 2019
- Post-Conference

BRANDING & ADVERTISING

1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
- Publication date August 29, 2019
Thank You Sponsors banner in Data Connections – November 2019 issue
1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
Corporate logo on main conference signage
Verbal Recognition in the opening plenary session
Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION

1 x Exhibit Booth (10’x10’)
1 x lead retrieval license
2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
2 x Full Conference Passes – Registrations due by July 26, 2019
Opportunity to register additional staff at the special SCDM Member Fee
Sponsor & Exhibitor Ribbon

A LA CARTE PLATINUM MENU
CHOICE OF ONE PER SPONSOR

Sponsorship of Monday, September 30 lunch
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during lunch
- Sponsor recognition on signage on catering stations
Sponsorship of Tuesday, October 1 lunch
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during lunch
- Sponsor recognition on signage on catering stations
Pocket Guide
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Sponsor logo on cover page
- Ad in Pocket Guide

DIAMOND SPONSOR

5 OPPORTUNITIES
Value: $21,500
Including all items:

Status as the Diamond Sponsor
45-minute Product Demonstration (September 30 or October 1 – date and timing to be confirmed by SCDM)
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 12, 2019
- August 9, 2019
- September 13, 2019
- Post-Conference

BRANDING & ADVERTISING

1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
- Publication date August 29, 2019
1 x full page advertisement in Data Basics – Winter 2019 Issue
1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
1 x pre & post push notification through the SCDM AC mobile app
Corporate logo on main conference signage
Corporate logo in sponsor slides prior to all sessions
Verbal recognition in the opening plenary session
Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
2 x lead retrieval licenses
3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
2 x Full Conference Passes – Registrations due by July 26, 2019
Opportunity to register additional staff at the special SCDM Member Fee
Sponsor & Exhibitor Ribbon

A LA CARTE DIAMOND MENU
CHOICE OF ONE PER SPONSOR

Co-Sponsor of the Opening Reception taking place on Sunday, September 29 in the Exhibit Hall—official AC kick-off (restricted to 2 sponsors)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
- site signage)
- Participation in ribbon cutting ceremony as official AC kick-off
- Opportunity to distribute promotional collateral via designated table during Reception
- Opportunity for sponsor team to welcome and greet attendees
Co-Sponsor of the SCDM Networking Reception taking place at an offsite venue (TBC) on Tuesday, October 1 with 4 complimentary entrance tickets (restricted to 2 sponsors)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity for sponsor team to welcome and greet attendees
- Opportunity for sponsor representative to give a Welcome Speech
- Opportunity to offer small gift to participants upon departure
Small favors in the conference bag (item to be produced by sponsors and subject to approval by SCDM)
- Item can include pens, branded business card holders, etc.

TECHNOLOGY SPONSOR

EXCLUSIVE
Value: $23,500
Including all items:

Status as the Technology Sponsor
45-minute Product Demonstration (September 30 or October 1 – date and timing to be confirmed by SCDM)
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 12, 2019
- August 9, 2019
- September 13, 2019
- Post-Conference

BRANDING & ADVERTISING

1 x full page color advertisement in Destination Baltimore – Due by July 26, 2019
- Publication date August 29, 2019
1 x full page advertisement in Data Basics – Winter 2019 Issue
1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
1 x pre & post push notification through the SCDM AC mobile app
Corporate logo on main conference signage
Corporate logo in looping slides prior to all sessions
Verbal recognition in the opening plenary session
Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app
Floor decal at Exhibit Hall entrance

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
2 x lead retrieval licenses
3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
3 x Full Conference Passes – Registrations due by July 26, 2019
Opportunity to register additional staff at the special SCDM Member Fee
Sponsor & Exhibitor Ribbon

UNIQUE TO THIS PACKAGE

Exclusive branding as SCDM mobile app sponsor
Recognition as Mobile App Sponsor in all related marketing collateral
- AC website
- Destination Baltimore
- Pocket guide
- Onsite signage
Logo on Mobile App opening splash screen & home screen

KNOWLEDGE PARTNER

Exclusive
Value: $27,000
Including all items:

Status as the Knowledge Partner
45-minute Product Demonstration (September 30 or October 1 – date and timing to be confirmed by SCDM)
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 12, 2019
- August 9, 2019
- September 13, 2019
- Post-Conference

BRANDING & ADVERTISING

1 x full page color advertisement in Destination Baltimore – Due by July 26, 2019
- Publication date August 29, 2019
1 x full page advertisement in Data Basics – Winter 2019 Issue
1 x conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
1 x 2 min podcast to be posted on the SCDM AC website and SCDM social media channels
Corporate logo on main conference signage
Corporate logo in looping slides prior to all sessions
Verbal recognition in the opening plenary session
Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app
Floor decal at Exhibit Hall entrance

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
2 x lead retrieval licenses
3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
3 x Full Conference Passes – Registrations due by July 26, 2019
Opportunity to register additional staff at the special SCDM Member Fee
Sponsor & Exhibitor Ribbon

UNIQUE TO THIS PACKAGE

Corporate logo on the conference bag
Logo on ‘Save the Date 2019’
Opening Keynote Speaker introduction on Monday, September 30

Group Registration

A group registration is available for a group of 10 or more paying delegates from the same company registering for the full event (member and/ or non-member) and acceptance is at the discretion of the organizers.
The group registration cannot be combined with other discounts (speaker or session chair discount for example).
Group discounts are only available with the special group registration form which needs to be send duly completed by email to [email protected].
Group registration (10+ registrations made in one transaction only) entitles you to a 10% discount (no other discount combination is allowed).
To qualify for this discount, all delegate names and details must be provided at the time of booking.
Attendees that have already registered are not permitted to cancel and rebook under a group discount.

PAYMENT INFORMATION

All costs referred to are in USD and all payments must be made in USD. During the online registration process, payments by major credit cards (American Express, VISA and MasterCard) are accepted.

Payment must be received prior to the conference. Delegates with outstanding payments will be asked for payment onsite or a proof of payment is requested. If one of these cannot be provided, the delegate may be refused permission to attend the conference.

Please note that SCDM does not accept conference registration fee payments by check.

Please make payments by bank transfer to the following bank account:

The Society for Clinical Data Management
ING Belgium/Non-Residents Department
Rue de Trone 17, 1000 Brussels, Belgium
Account N°: 310-1774518-86
IBAN: BE78 3101 7745 1886
BIC: BBRUBEBB

IMPORTANT NOTE:
Please do state your name and invoice reference when proceeding your payment by bank transfer.

Registration Booking Period

For bookings made and paid before June 7: a discounted ‘Early Bird’ registration fee applies.

After June 8: the increased ‘standard’ registration fee is applicable to all bookings until September 22.

After September 27: the onsite registration fee will be applicable.

Please note: from September 27, online registration will be closed. As of this date, onsite fees apply and delegates will have to register onsite at the registration desk.

Sponsors & Exhibitors Registration

Category	Price
Full Conference Pass	Included in package*
Exhibit Hall Access Only Pass	Included in package*
Extra Exhibit Hall Access Only Pass (max. 5 per company)	$660

*Sponsorship packages include the following passes:

Knowledge Partner – 3 Exhibit Hall Access Only Passes + 3 Full Conference Passes
Diamond Sponsor – 3 Exhibit Hall Access Only Passes + 2 Full Conference Passes
Platinum Sponsor – 2 Exhibit Hall Access Only Passes + 2 Full Conference Passes
Gold Sponsor – 2 Exhibit Hall Access Only Passes + 2 Full Conference Passes
Silver Sponsor – 2 Exhibit Hall Access Only Passes + 1 Full Conference Pass

Discover the Sponsorship Opportunities

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