Client Categories: Sponsors

2 MIN PODCAST DISPLAYED ON THE SCDM AC WEBSITE AND SCDM SOCIAL MEDIA CHANNELS
3 opportunities
Value: $5,000

The greatest thing about podcasting is that it makes it so easy to get in touch with your desired audience. Grow your brand by posting your 2 minutes podcast building momentum for your AC attendance on SCDM’s platforms and reach more than 10,000 potential clients

WEB BANNER
3 opportunities
Value: $5,000

Advertise your company’s presence at the conference on the home page of our event website.

In the event of cancellation, written notification must be sent by email to [email protected]

The following cancellation fees will apply:

• Cancellations received up to June 7: Full refund minus a $100 administration fee
• Cancellations received as of June  8 or no-shows: No refund

LOCKABLE CHARGING STATIONS
Exclusive
Value: $7,550

A breakthrough strategy that connects with AC participants. Provide an invaluable customer service with
this exclusive branding opportunity. The charging station sponsorship provides participants an easy way
to charge their handheld devices, tablets and laptops at no cost. These kiosks are customizable
depending on the branding initiatives. Highly visible with locations in key areas of the AC venue (to be
agreed upon by sponsor and SCDM)

3 opportunities (one each night)
Value: $2,250

Reach out to the conference participants on peak nights with personal favors highlighting your company. Limited to 400 rooms and one item per room. Items to be provided by the sponsor ((subject to
approval by SCDM)

Exclusive
Value: $4,650

Take advantage of placing your company logo on notepads and pens distributed to all full conference participants. The production cost of the notepads & pens including 1 x full colour logo imprint is included in the package value.

Exclusive
Value: $6,650

Benefit from prime visibility by placing your company logo on the conference lanyards provided to every participant registered to the conference. The lanyards will be customized with the sponsor’s logo as well as the SCDM 2019 Annual Conference logo. The production cost of the lanyards including 1 x one color logo imprint is included in the package value.

Multiple opportunities
Value: $1,950

Interested in showcasing your product? Sign up for your 45-minute session in our 20×20 demo booths located in the near proximity of the exhibit hall and invite your prospects! Complete with audio and seating.

MULTIPLE OPPORTUNITIES
Value: $9,500
Including all items:

• Status as Silver Sponsor
• Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
  • July 12, 2019
  • August 9, 2019
  • September 13, 2019
  • Post-Conference

BRANDING & ADVERTISING

• 1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
  • Publication date August 29, 2019
• Thank You Sponsors banner in Data Connections – November 2019 issue
• 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
• Corporate logo on main conference signage
• Verbal recognition in the opening plenary session
• Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION

• 1 x Exhibit Booth (10’x10’)
• 1 x lead retrieval license
• 2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
• 1 x Full Conference Pass – Registrations due by July 26, 2019
• Opportunity to register additional staff at the special SCDM Member Fee
• Sponsor & Exhibitor Ribbon

3 OPPORTUNITIES
Value: $17,000
Including all items:

• Status as Platinum Sponsor
• Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
  • July 12, 2019
  • August 9, 2019
  • September 13, 2019
  • Post-Conference

BRANDING & ADVERTISING

• 1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
  • Publication date August 29, 2019
• Thank You Sponsors banner in Data Connections – November 2019 issue
• 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
• Corporate logo on main conference signage
• Verbal Recognition in the opening plenary session
• Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION

• 1 x Exhibit Booth (10’x10’)
• 1 x lead retrieval license
• 2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
• 2 x Full Conference Passes – Registrations due by July 26, 2019
• Opportunity to register additional staff at the special SCDM Member Fee
• Sponsor & Exhibitor Ribbon

A LA CARTE PLATINUM MENU
CHOICE OF ONE PER SPONSOR

• Sponsorship of Monday, September 30 lunch
  • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
  • Opportunity to distribute promotional collateral via designated table during lunch
  • Sponsor recognition on signage on catering stations
• Sponsorship of Tuesday, October 1 lunch
  • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
  • Opportunity to distribute promotional collateral via designated table during lunch
  • Sponsor recognition on signage on catering stations
• Pocket Guide
  • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
  • Sponsor logo on cover page
  • Ad in Pocket Guide

5 OPPORTUNITIES
Value: $21,500
Including all items:

• Status as the Diamond Sponsor
• 45-minute Product Demonstration (September 30 or October 1 – date and timing to be confirmed by SCDM)
• Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
  • July 12, 2019
  • August 9, 2019
  • September 13, 2019
  • Post-Conference

BRANDING & ADVERTISING

• 1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
  • Publication date August 29, 2019
• 1 x full page advertisement in Data Basics – Winter 2019 Issue
• 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
• 1 x pre & post push notification through the SCDM AC mobile app
• Corporate logo on main conference signage
• Corporate logo in sponsor slides prior to all sessions
• Verbal recognition in the opening plenary session
• Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION

• 2 x Exhibit Booths (10’x10’)
• 2 x lead retrieval licenses
• 3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
• 2 x Full Conference Passes – Registrations due by July 26, 2019
• Opportunity to register additional staff at the special SCDM Member Fee
• Sponsor & Exhibitor Ribbon

A LA CARTE DIAMOND MENU
CHOICE OF ONE PER SPONSOR

• Co-Sponsor of the Opening Reception taking place on Sunday, September 29 in the Exhibit Hall—official AC kick-off (restricted to 2 sponsors)
  • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
  • site signage)
  • Participation in ribbon cutting ceremony as official AC kick-off
  • Opportunity to distribute promotional collateral via designated table during Reception
  • Opportunity for sponsor team to welcome and greet attendees
• Co-Sponsor of the SCDM Networking Reception taking place at an offsite venue (TBC) on Tuesday, October 1 with 4 complimentary entrance tickets (restricted to 2 sponsors)
  • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
  • Opportunity for sponsor team to welcome and greet attendees
  • Opportunity for sponsor representative to give a Welcome Speech
  • Opportunity to offer small gift to participants upon departure
• Small favors in the conference bag (item to be produced by sponsors and subject to approval by SCDM)
  • Item can include pens, branded business card holders, etc.

EXCLUSIVE
Value: $23,500
Including all items:

• Status as the Technology Sponsor
• 45-minute Product Demonstration (September 30 or October 1 – date and timing to be confirmed by SCDM)
• Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
  • July 12, 2019
  • August 9, 2019
  • September 13, 2019
  • Post-Conference

BRANDING & ADVERTISING

• 1 x full page color advertisement in Destination Baltimore – Due by July 26, 2019
  • Publication date August 29, 2019
• 1 x full page advertisement in Data Basics – Winter 2019 Issue
• 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
• 1 x pre & post push notification through the SCDM AC mobile app
• Corporate logo on main conference signage
• Corporate logo in looping slides prior to all sessions
• Verbal recognition in the opening plenary session
• Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app
• Floor decal at Exhibit Hall entrance

EXHIBITION & REGISTRATION

• 2 x Exhibit Booths (10’x10’)
• 2 x lead retrieval licenses
• 3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
• 3 x Full Conference Passes – Registrations due by July 26, 2019
• Opportunity to register additional staff at the special SCDM Member Fee
• Sponsor & Exhibitor Ribbon

UNIQUE TO THIS PACKAGE

• Exclusive branding as SCDM mobile app sponsor
• Recognition as Mobile App Sponsor in all related marketing collateral
  • AC website
  • Destination Baltimore
  • Pocket guide
  • Onsite signage
• Logo on Mobile App opening splash screen & home screen

• A group registration is available for a group of 10 or more paying delegates from the same company registering for the full event (member and/ or non-member) and acceptance is at the discretion of the organizers.
• The group registration cannot be combined with other discounts (speaker or session chair discount for example).
• Group discounts are only available with the special group registration form which needs to be send duly completed by email to [email protected].
• Group registration (10+ registrations made in one transaction only) entitles you to a 10% discount (no other discount combination is allowed).
• To qualify for this discount, all delegate names and details must be provided at the time of booking.
• Attendees that have already registered are not permitted to cancel and rebook under a group discount.

All costs referred to are in USD and all payments must be made in USD. During the online registration process, payments by major credit cards (American Express, VISA and MasterCard) are accepted.

Payment must be received prior to the conference. Delegates with outstanding payments will be asked for payment onsite or a proof of payment is requested. If one of these cannot be provided, the delegate may be refused permission to attend the conference.

Please note that SCDM does not accept conference registration fee payments by check.

Please make payments by bank transfer to the following bank account:

The Society for Clinical Data Management
ING Belgium/Non-Residents Department
Rue de Trone 17, 1000 Brussels, Belgium
Account N°: 310-1774518-86
IBAN: BE78 3101 7745 1886
BIC: BBRUBEBB

IMPORTANT NOTE:
Please do state your name and invoice reference when proceeding your payment by bank transfer.

For bookings made and paid before June 7: a discounted ‘Early Bird’ registration fee applies.

After June 8: the increased ‘standard’ registration fee is applicable to all bookings until September 22.

After September 27: the onsite registration fee will be applicable.

Please note: from September 27, online registration will be closed. As of this date, onsite fees apply and delegates will have to register onsite at the registration desk.